What a rent receipt should include
A rent receipt is a simple record that a tenant paid rent. Tenants may need it for their own records, for a rental history, or when applying for assistance programs. Some places require landlords to provide receipts, especially for cash payments, so check your local rules.
- Landlord or property manager name and contact details
- Tenant name
- Property address and unit number
- The rental period the payment covers
- Amount received, payment date, and payment method
- Any balance still owed for the period
Partial rent payments
If a tenant pays only part of the rent, enter the amount actually received. The receipt says “Partial payment” and shows what's still owed, so there's no confusion about whether the month is settled. If you've already received an earlier payment for the same period, enter it as “Previously paid”.
Keeping records
Receipts you save here stay in this browser only. Download each one as a PDF and keep a copy, and use the export feature on the Saved documents page to back up your records.
Example: monthly rent with parking
Rent and a parking space for one month, paid in full by bank transfer.
| Description | Qty | Price | Amount |
|---|---|---|---|
| Rent – Unit 3B, March | 1 month | $1,450.00 | $1,450.00 |
| Reserved parking space | 1 month | $75.00 | $75.00 |
| Subtotal | $1,525.00 | ||
| Total | $1,525.00 | ||
Rent is usually not taxed, so the rent quick-add items are set to non-taxable.
Frequently asked questions
Is a rent receipt a legal document?
It's a record of payment. Requirements for rent receipts vary by state and country, so check local landlord-tenant rules if you're unsure what must be included.
Can I make a receipt for partial rent?
Yes. Enter the amount you received. The receipt shows it as a partial payment with the remaining balance.
Can I make receipts for cash rent payments?
Yes. Choose Cash as the payment method. Giving a receipt for cash payments is good practice for both landlord and tenant.
Can I reuse the same tenant every month?
Yes. Save the receipt, then duplicate it next month. The copy gets a new receipt number and today's date.