What to put on an invoice
An invoice is a request for payment. The clearer it is, the faster you tend to get paid, because the client doesn't need to email you with questions before approving it.
- Your business name and how to reach you
- Who the invoice is for, including a billing address if they need one for their records
- A unique invoice number, so both of you can refer to it later
- The invoice date and a due date
- An itemized list of what you provided, with quantities and prices
- Any discount, tax, or fees, shown as separate lines
- How to pay you: bank details, check address, or payment link
Invoice numbers that stay organized
Use a consistent prefix and a running number, such as INV-0001, INV-0002. The generator suggests the next number based on the invoices you've saved in this browser, and you can change the prefix in your business profile.
Avoid reusing or skipping numbers when you can. A clean sequence makes it easy to spot a missing invoice and simplifies bookkeeping at the end of the year.
Taxes and discounts
Enter whatever tax rate applies to your work. The generator doesn't assume any tax rules, because they vary by country, state, and the type of work. If you're unsure whether something is taxable, check with your local tax authority or an accountant.
You can mark individual lines as non-taxable, choose whether the discount is applied before tax, and decide whether tax applies to shipping or other fees.
Example: freelance web project
A freelancer billing a small business for a website refresh, with 8% tax on taxable work.
| Description | Qty | Price | Amount |
|---|---|---|---|
| Homepage redesign | 1 project | $1,200.00 | $1,200.00 |
| Additional page templates | 3 each | $250.00 | $750.00 |
| Content updates | 4.5 hr | $75.00 | $337.50 |
| Domain renewal (pass-through, not taxed)(not taxed) | 1 year | $18.00 | $18.00 |
| Subtotal | $2,305.50 | ||
| Tax (8%) | $183.00 | ||
| Total | $2,488.50 | ||
Hours can be entered with decimals (4.5 hours), and each line can be taxed or not.
Frequently asked questions
Is this invoice generator really free?
Yes. There's no paid plan, no watermark, and no download limit. The site is supported by advertising on the website itself, and ads never appear inside your PDFs.
Do I need to create an account?
No. You can create and download invoices right away. Saved invoices and your business profile are stored in your own browser, not on our servers.
Where is my data stored?
In your browser's local storage (IndexedDB) on this device only. If you clear your browser data or switch devices, it won't be there. Use the export button on the Saved documents page to keep a backup file.
Can I add my logo?
Yes. Upload a PNG, JPEG, or WebP image up to 2 MB. It's resized and processed in your browser and saved with your business profile.
Which paper sizes are supported?
US Letter and A4. You can switch between them before downloading.