What to include on a cleaning invoice
Cleaning clients usually want a quick, clear summary: which visits, which extras, and the total. For commercial clients, a service period and property address help their accounts team.
- Service address and the dates of each visit
- The type of clean: standard, deep, move-in or move-out
- Add-ons as separate lines
- Supplies, if you charge for them
- Your cancellation policy
Weekly and biweekly clients
Bill recurring clients once a month with the number of visits as the quantity. Duplicate the previous invoice each month so the client, address, and rates carry over.
Commercial and janitorial work
For office cleaning priced by area, enter the square footage as the quantity and the per-square-foot rate as the price, for example 4,200 sq ft at $0.12.
Example: monthly house cleaning with extras
A biweekly residential client with two visits this month and two add-ons. No tax applied.
| Description | Qty | Price | Amount |
|---|---|---|---|
| Biweekly standard cleaning | 2 visit | $140.00 | $280.00 |
| Inside oven | 1 each | $35.00 | $35.00 |
| Interior windows | 12 window | $6.00 | $72.00 |
| Subtotal | $387.00 | ||
| Total | $387.00 | ||
Set the tax rate to 0 if your services aren't taxed. The tax line is hidden on the invoice when it's zero.
Frequently asked questions
How should I bill recurring cleaning clients?
Most cleaners bill monthly with one line for the regular service and the number of visits as the quantity, plus any extras as separate lines.
Can I bill by square foot?
Yes. Enter the area as the quantity, “sq ft” as the unit, and your rate as the price. Prices with fractions of a cent are rounded on the line total.
Can I include a cancellation fee?
Add it as its own line, such as “Late cancellation fee”, and mention your policy in the terms.
Do I have to charge tax?
It depends on where you work. The generator doesn't assume anything, so set the rate that applies to you, or 0.