What to include on a landscaping invoice
Landscaping customers want to know what was done and when. That's especially true for recurring service, where one invoice can cover several visits.
- Property address, if different from the billing address
- The service period, such as “May 1–31”
- Each visit or service type with a quantity
- Materials by their usual unit: cubic yards of mulch, square feet of sod, pallets of stone
- Crew hours for one-off jobs
- Disposal or dump fees
Billing recurring lawn service
For a monthly mowing customer, add one line like “Weekly mowing, edging & blowing” with the number of visits as the quantity. Duplicate last month's invoice to start the next one with the same customer and lines.
If a visit was skipped because of weather, simply change the quantity. The totals update instantly.
Pricing by area
Units are free text, so you can price by square foot, by thousand square feet, or by acre. Quantities accept decimals, so 2.75 acres or 0.5 cubic yards work as expected.
Example: spring cleanup and mulch install
A one-time spring cleanup with fresh mulch beds, with 5% tax on materials.
| Description | Qty | Price | Amount |
|---|---|---|---|
| Spring cleanup – crew labor(not taxed) | 6 hr | $55.00 | $330.00 |
| Hardwood mulch, delivered and spread | 8 cu yd | $62.00 | $496.00 |
| Bed edging(not taxed) | 140 ft | $1.25 | $175.00 |
| Yard waste disposal(not taxed) | 2 load | $45.00 | $90.00 |
| Subtotal | $1,091.00 | ||
| Tax (5%) | $24.80 | ||
| Total | $1,115.80 | ||
Use decimals for small per-foot prices like $1.25. Each line total is rounded to the cent.
Frequently asked questions
How do I invoice a monthly lawn care customer?
Add one line for the service with the number of visits that month as the quantity. Next month, duplicate the invoice and adjust the quantity.
Can I price materials by the cubic yard or square foot?
Yes. Type any unit you like (cu yd, sq ft, pallet, bag) and use decimals in the quantity if needed.
Can I leave labor untaxed and tax materials?
Yes. Each line has its own taxable checkbox. Set them to match the rules where you work.
Can I add my company logo?
Yes. Upload it once in the business section and it's saved for future invoices in this browser.