When the customer pays, the receipt is already written
Open a saved invoice and choose “Record payment”. Enter what you received and how. You get a receipt with the same customer and items, and the invoice shows what's still owed. Deposits and installments work the same way, and a receipt only says “Paid in full” when it really is.
- Invoice total
- $2,400.00
- Deposit received
- $800.00
- Balance due
- $1,600.00
Invoices and receipts, explained
What's the difference?
An invoice asks to be paid: it lists what you provided, what it costs, and when payment is due. A receipt confirms you were paid: how much, when, and how. Most service businesses send an invoice when the work is done and a receipt once the money arrives.
What every invoice should include
- Your business name and contact details
- The customer's name and billing address
- A unique invoice number and the invoice date
- A due date, so there's no doubt about timing
- Itemized work or products with quantities and prices
- Discounts, taxes and fees on separate lines
- How to pay you
Getting paid faster
Send the invoice as soon as the job is done, keep descriptions specific (“Replace kitchen faucet cartridge” beats “Plumbing work”), and make paying easy by listing the payment options you accept. A short, friendly note and a clear due date go a long way.
Frequently asked questions
Is it really free?
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Yes. Creating, saving and downloading invoices and receipts is free with no limits. The website shows ads to cover its costs, but ads never appear in your documents.
Do I need an account?
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No. There's no signup and no login. Open a generator and start typing.
Where are my invoices saved?
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In your browser on this device, using its built-in storage. Nothing is uploaded to a server. Clearing your browser data, using private browsing, or switching devices means you won't see them, so export a backup from the Saved documents page now and then.
Can I turn an invoice into a receipt?
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Yes. Save an invoice, then choose “Record payment / create receipt”. Enter the amount, date and method, and a receipt is created from the invoice. Partial payments are supported and the invoice keeps a running balance.
Will there be a watermark on my PDF?
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No. PDFs have no watermark, no branding from us, and no ads.
Does it handle sales tax for me?
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It calculates whatever rate you enter, but it doesn't decide what's taxable or what rate applies. Tax rules vary by location, so check with your tax authority or an accountant.